HR Administrator – Edinburgh Full Time

Full Time – 38.50 hours per week

Main Function

To provide full clerical and typing support to the HROD team.

Main Duties

1. To be responsible for the typing of employment contracts and changes as required from information provided by the HR Officer.
2. To maintain filing systems, as required, and be responsible for the filing of all correspondence etc.
3. To undertake routine correspondence, as required.
4. To be involved in updating and inputting the information held on the CHRIS system ensuring all processes are followed.
5. To handle incoming calls and either deal with enquiries, transfer calls or ensure that messages are left for appropriate staff.
6. To provide clerical support to the HROD team.
7. To ensure mail is opened, stamped and distributed.
8. To enter sickness onto the CHRIS system when required and chase missing documentation with direction from a HR Officer.
9. To produce and send out the statically information in line with the agreed process and timetable.
10. Photocopying/scanning documents as requested.
11. To ensure that all information is entered on Chris system of SSSC registration accurately.
12. To ensure the correct administration of PVG and Disclosures for specific areas.
13. To administer the OH inbox and correctly file away the OH reports.
14. To produce the Vacancy Bulletin to be checked by the HR Officer.
15. Adding new starts onto CHRIS system including Learn Pro.
16. Informing SSSC and Disclosure Scotland of any leavers.
17. To enter timeously and accurately invoices onto the Kontrolla system for payment.
18. Administration of the Flexi clock.
19. To undertake any other duties which may reasonable fall within the parameters of the post.